Putting together a successful retreat can be a lot of work. There are lots of details to manage and decisions to make. In the past, many events have tended to come together "last minute" which tends to mean less organization for the group and more late changes for RMC.

So, to reward good planning, RMC will reward the Group Leader who meets all retreat deadlines by fully crediting his/her retreat costs on the Retreat Invoice.

To qualify, the following information must be submitted in a timely manner:

• Insurance Certificate for Sponsoring Organization (at least 2 weeks before retreat).
• Preliminary Schedule (at least 1 month before the retreat)
• Final Schedule (confirmed at least 2 weeks before the retreat)
• Final Numbers** for meals/lodging (at least 2 weeks before the retreat)

Basically, all significant arrangements for a retreat should be accomplished at least 2 weeks before arrival, and there should not be any major changes within 2 weeks of arrival. It will be our goal to help Group Leaders qualify for this offer, however, it will be the Group Leader's responsibility to take the initiative to meet the deadlines that are listed. If you have any questions on this offer, please refer them to Barb Karsnitz or Justin Harnish.

* An eligible retreat will be a minimum of 2 nights and either a min of 30 persons in bunks or a min of 21 persons in lodges/private rooms.

** It has historically been the policy of RMC to accept last minute "add ons" within 2 weeks of the event, and we will continue this policy. Adding people "last minute" will not necessarily disqualify the Group Leader for this offer, provided that at least a "close projection" on final numbers has been supplied at least 2 weeks before the retreat.